Terms and Conditions & Race Instructions Dorset Conquest 2023
The Dorset conquest races are run in accordance with The Association of Running Clubs (ARC) Rules for trail running competitions.
Disclaimer
By entering the Dorset conquest you will be agreeing to below disclaimer and terms and conditions as well as understanding the risks and hazards involved with this trail event.
I accept the following terms for my own entry. I also accept the terms on behalf of any other participants I am entering in this event, all of whom have been provided with a copy of these terms and accept them. I declare that the information on the online entry form is complete and correct. I understand and agree that I participate in this event at my own risk and that I must rely on my own ability in dealing with all hazards. I am aware that the function of the marshals is only to indicate direction and that I must decide if the movement is safe. I agree that no liability whatsoever shall be attached to the promoter or member of the promoting Team in respect of any injury, loss or damage suffered by me on or by reason of the event, however caused.
I consent to publication of my name, club, race category, race number, finishing time and race position in race pre-entry and results lists.
Race Requirements
You ‘must be of the age 18 years and over to enter the races. Children may not accompany you on the race. (Children are welcome on the 5KM FarmRun Special)
Unfortunately, the race course is unsuitable for wheelchairs.
Buggies and pushchairs must not be taken on the race course.
This is not a canicross event, please refrain from taking dogs around the course.
It is your responsibility to ensure that you are fit and well to participate on the day of the event. You must accept responsibility to keep yourself safe and at any time if you feel unwell or injury notify a marshal or someone with medical training. If you drop out of the event please make sure you notify the Race Director / Race Team, before you leave the event route /site.
You should have adequate medical, travel and personal liability insurance for the event. It is your responsibility to take out suitable personal insurance cover for the event. The public liability insurance as issued to us by the ARC only protects the race organiser, the event officials and the runners against claims made against them for damage or injury to third parties. If in doubt, make sure you have insurance!
Race Entries / Cancelation / Transfers
Entry fees are not refundable. The organiser have the right to cancel the event, all entrants will be notified, where possible the event will re-rearranged for another date and entrants will be transferred. In the event that the race is cancelled and not rescheduled race fee’s will be refunded minus 25% to cover administration costs.
In the event that you cannot attend the race transfers can be made to another competitor via the online entry service, however this must be made 14 days in advance of the event. administration costs.
Race Information / Route safety
Please arrive in good time for the start of the race, for number collection. It is important that you listen to race instructions that will be announced prior to the start. No unregistered runners can take part in the race.
All runners must wear the correct registered number. Race numbers must be clearly visible at all time during the race. (Preferably fixed to your chest). Please ensure that your Name and Emergency Contacts and any medical conditions are printed on the reverse of your number.
It’s advisable not to wear headphones during the race. Headphones MUST NOT be worn on the approach to road crossings and in the start/ finish area.
Road Crossing
On the route there is one road crossing. The marshals are not allowed to stop traffic. You must stop at the crossing and only cross when safe to do so.
Bad behaviour or unsportsman like behaviour will not be tolerated by the organisers and will result in disqualification.
Unfair shortcuts, diversions or not sticking to marked route may lead to disqualification.
Anyone seen dropping litter will be disqualified. Please leave litter at designated marshal points.
General and Spectator Information
There will be a baggage storage area. However any personal belonging brought to the event, are entirely at the owners risk. The race organisers can not accept liability for any losses incurred whilst the runner is taking part in the event. Likewise if you are camping you should secure all personal belongings or at least lock them in your vehicle.
Car parking and movement of vehicle around the site must done safety and entirely at the owners own risk.
We welcome spectators to the event. Please take care when spectating around the course, please do not obstruct the runners, especially near road crossings. Please respect the countryside code when on the course.
Litter should be placed in all the correct bins provided.
Dogs should be keep on a lead at all times, and waste should be disposed in the correct bin.
The event organisers are not responsible for the catering public liability issuance, this is the responsibility of the caters.
Participants who bring children to the event are responsible for them, before during and after the race event. Young children must be supervised at all times.
Results
Results will be published as soon as they have verified by the race officials. If there are any disputes, your objections must be stated immediately after you have crossed the finish line.
Privacy and Data
No part of this website may be used, reproduced, sold, duplicated or exploited for commercial purposes with our written consent.
Your personal data will not be shared to any third parties. We may use your email addresses to mail updates about the events, however you may choose to be removed from this.
Online Entries will be taken via the agents SI Entries, please check their privacy policy for any queries.
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• Users of our website;
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It is important that you read this Privacy Policy, together with any other Privacy Policy we may provide on specific occasions when we are collecting or processing personal information about you, so that you are aware of how and why we are using such information. This privacy notice supplements the other notices and is not intended to override them.
This Privacy Policy is provided in a layered format so you can click through to the specific areas set out below. Alternatively you can download a PDF version of the full policy https://www.sientries.co.uk/privacy.pdf